APPLICANT PRIVACY NOTICE DORMER PRAMET

Introduction
Dormer Pramet collects and processes the information that you submit when you apply for a position at Dormer Pramet ("Personal Data"). This applicant privacy notice ("Privacy Notice") sets out which Personal Data that we collect and for which purposes it is processed, as well as your rights connected to the processing of your Personal Data.

"Personal Data" means all types of information that can directly or indirectly identify a live person.

Throughout this Privacy Notice the term "processing" is used to cover all activities involving your Personal Data, including collecting, handling, storing, sharing, accessing, using, transferring and disposing of information.

The "GDPR" is the EU (2016/679) General Data Protection Regulation. It is a regulation aimed to protect the Personal Data of individuals.
Purposes for processing your Personal Data
Administration of the application process and assessment of your skills, qualifications and interests, including information verification

Dormer Pramet may process your Personal Data for the purpose of administering the application process. This includes processing your Personal Data to assess your skills, qualifications and interests against the particular job you have applied for, as well as take measures to verify that the information you have provided is true and accurate, for example, by means of reference checks. Personal Data processed for these purposes include:
- Contact information (such as name, address, e-mail address and telephone number)
- Position applied for and job preferences, how you heard about the position, your willingness to travel if the applied position so requires
- Information about current employment
- Education
- Job experience
- Formal qualifications
- Qualifications (such as language skills, computer knowledge and special skills)
- References
- Other information provided by you in your Curriculum Vitae and/or personal letter
Your Personal Data is processed based on Dormer Pramet’s legitimate interests to administer your application, assess your suitability for the position and to verify your information as well as in order to take steps requested by you prior to potentially entering into an employment contract.

Your Personal Data will be processed during the application process. When the application process has been closed, we will store your Personal Data for another nine months or such longer or shorter period permitted in your country in order to exercise, establish or defend a legal claim. If you become employed by Dormer Pramet, we will store your Personal Data during your employment in accordance with the Dormer Pramet Employee Privacy Notice.

Conduct background checks

If the position you apply for requires and, to the extent permitted by local law, Dormer Pramet will process your Personal Data for the purpose of conducting background checks. Personal Data processed for this purpose includes:
- Contact information (such as name, address, e-mail address, telephone number)
- Copy of your criminal record
- Financial information (e.g. credit checks)
- References
Your Personal Data is processed on the basis of Dormer Pramet’s legitimate interest to verify that your background is suitable for Dormer Pramet’s business and the job you have applied for. Moreover, Dormer Pramet has an interest in verifying the information that you have provided.

Any criminal records processed will be irreversibly erased after Dormer Pramet has conducted the background check. When the application process has been closed, we will store your Personal Data for another nine months (or such longer/shorter period permitted) to exercise, establish or defend a legal claim. If you become employed by Dormer Pramet, we will store your Personal Data during your employment in accordance with the Dormer Pramet Employee Privacy Notice.

Record keeping and communication of career opportunities

If you give your consent, Dormer Pramet will also process your Personal Data for consideration with other potential positions within Dormer Pramet and keep you informed regarding potential career opportunities that suit your profile. Personal Data processed for this purpose includes:
- Contact information (such as name, address, e-mail address and telephone number)
- Position previously applied for and job preferences, how you heard about the position, your willingness to travel if the applied position so requires
- Information about current employment
- Education
- Job experience
- Formal qualifications
- Qualifications (such as language skills, computer knowledge and special skills)
- References
- Other information provided by you in your Curriculum Vitae and/or personal letter
Your Personal Data is processed on the basis of your consent. You may revoke your consent in accordance with section 6 below.

The Personal Data processed for the above purposes will be stored for twelve (12) months (unless the law in the country where you applied allows for a longer retention period or mandates a shorter retention period), calculated from when the application process has been closed. However, Dormer Pramet will store your Personal Data even longer if you notify Dormer Pramet you would like to be considered for other positions within Dormer Pramet.

Dormer Pramet will strive to send you an e-mail reminder at the end of the twelve month period. If you become employed by Dormer Pramet, we will store your Personal Data during your employment in accordance with the Dormer Pramet Employee Data Privacy Notice.

Establish, exercise and defend legal claims

Dormer Pramet may process your Personal Data for the purposes of establishing, exercising and defending potential legal claims. Personal Data processed for these purposes include the same categories of Personal Data as detailed above.

Your Personal Data processed in accordance with this section is processed on the basis of a legitimate interest for Dormer Pramet to establish, exercise and/or defend potential legal claims in the event of a dispute or controversy related to the hiring process and/or your application.

As explained above, the Personal Data processed for this purpose will be stored until the application process is closed and for another nine months (or such longer/shorter period permitted) in order to exercise, establish or defend a legal claim.
Disclosure and transfer of Personal Data
Dormer Pramet may disclose Personal Data processed for the purposes set forth in section 2 above to other companies within Dormer Pramet. Such recipients may be located in countries outside the EU/EEA.

Dormer Pramet may also share data with external parties such as vendors and service providers that process Personal Data under Dormer Pramet’s instructions.

To request confirmation of safeguards, please contact dp@dormerpramet.com.
Your rights
Right of rectification and access

Dormer Pramet will take steps in accordance with the GDPR to keep your Personal Data accurate, complete and up-to-date.

Requests should be made via https://www.dormerpramet.com/en-gb/company/privacy-portal.
- Request confirmation whether your Personal Data is processed and, if so, access and a copy.
- Object to processing based on legitimate interests, based on your particular situation.
- Where processing is based on consent, withdraw your consent at any time.
- Under certain circumstances, have your Personal Data erased.
- Under certain circumstances, restrict the processing of your Personal Data.
- For data portability, receive a machine-readable copy (where applicable).
Additional information
Complaints to the supervisory authority
You have the right to file a complaint regarding the processing of your Personal Data to the competent data protection authority in the country where you live, work, or where you believe a violation of the GDPR occurred.

Contact information
If you have any questions about who the controller is, please contact us at dp@dormerpramet.com.

Revocation of consent
You may revoke your consent by contacting Dormer Pramet via https://www.dormerpramet.com/en-gb/company/privacy-portal.